This position is responsible for the preparation and payment of the organization’s accounts payable and reimbursements. Ensures that necessary authorizations have been received before payment is disbursed. Responsible for the purchasing of all supplies and negotiating the best prices with vendors. Produces the employee bi-weekly payroll. Perform complex support and administrative duties for the Chief Financial Officer. Exercises independent judgment under moderate supervision
RESPONSIBILITIES AND JOB DUTIES
Receives all requisitions for supplies from the bank and all branches. Supplies include office supplies, janitorial supplies, printing of forms, and office equipment. Reviews all requisitions and distributes supplies via bank courier.
Takes inventory on a weekly basis for supplies needed. Keeps supply room stocked and in order for incoming orders.
Meets with all vendors for bids on office supplies, printing, purchasing or leasing of equipment, furniture and other bulk items. Makes recommendations and prepares bids on large item purchases for management approval.
Responsible for ensuring that all requested service calls are made on all office equipment.
Enters accounts payable invoices. Prints and distributes payment checks. (NOTE: Checks must be signed by Chief Financial Officer or the President/CEO.)
Files all invoices and reports in proper files.
Processes the 401(k) distribution payment to the company 401(k) administrator.
Processes the bi-weekly payroll.
Files Federal payroll tax reports Form 940, 941, Treasury Tax and Loan Deposits, and Federal Unemployment Tax Deposits. These are filed bi-weekly, quarterly, and annually. Files Texas Workforce Commission quarterly reports and State Unemployment Taxes. Receives new and updates Form W-4 and produces annual W-2 and W-3.
Perform other duties as assigned.
• High School diploma or GED certificate
• Prior experience preferred